Note: The Payment Request form is only available to those with the Requester role. If you are unable to see the form on your Home page, submit an RT ticket and ask to be assigned the Requester role.
The Payment Request form in Paw will be one of several ways to make a purchase or issue a payment. The Payment Request form may be used for:
- Miscellaneous reimbursements (out of pocket expenses that are *NOT* Travel)
- R*Stars Payments
- Honorariums
- Stipends
- Refunds of Revenue
- Memberships/Registrations (where the P-Card is not accepted)
- Student Cultural Events
Payment Request form should *not* be used for:
- Travel Expenses (when using accounts 7040100, 7040300, 7040330, etc)
- Subaward payments (there is a separate form for subawards)
Locate the Forms area on the Paw home page (above the punch-out suppliers) and select the Payment Request form. After you read the instructions and select a supplier, you must provide the following information:
- Payment Type
- Supplier Invoice Number (For payments that do not have an invoice number, please include today’s date using 2 digits for month and day and 4 digits for year in the following format: month, day, year.) (e.g.: 03272019)
- Invoice Date
- Payment Amount
- Upload Attachments (This question is to remind you to go to the Attachments tab on the left of the form. The form may not take you there automatically. If you fail to upload the appropriate attachments, Accounts Payable may return your request.)
- Accounting Codes
Once you have completed the form, you can Save Changes and Submit.