Paw Procurement System Training and Forms

New to Paw? Start with Quick Reference or or the Procurement Process Infographic for an overview of how the procurement process works and basic terminology.

Instead of manually entering the same information for each transaction, click your name along the top of the Paw Procurement screen and select View My Profile -> Default User Settings to add Accounting Codes, Ship To addresses, and Requesters to your profile to expedite your shopping experience.

• Add Code Favorite
• Add Ship To Address
• Requesters (Assignees) 
• Change Notification Settings

• • Catalog Shopping
  • Procurement Requests
    • Non-Catalog Request 
    • Software/Cloud Services Request
    • Adding a Line to a Requisition
    • Information Needed for Procurement Requests
  • Creating Sole Source Procurements
  • Checkout Process
  • Amazon Checkout Process
  • Assigning Substitute Requestors
  • Withdrawing Requisitions from Workflow

• Setting Up Email Approval Code
• Approving Requisitions
• Returning Requisitions to Shared Approval Folders
• Assigning Substitute Approvers

• Receiving Helpful Tips
• Creating/Editing Quantity Receipts for Purchase Orders
• Creating/Editing Cost Receipts for Purchase Orders
• Creating Receipts for Cancelled Orders
• Creating Invoices for Purchase Orders
• Checking Invoice Status

• Amazon Returns
• Creating a Return Receipt 

• New Supplier Guide for UMBC Users

• Emergency Procurement Justification Form
• Sole Source Justification Form
• Unauthorized Procurement Justification Form

For payment requests information including Sub-Award Payments, please refer to the Business Services site or send your questions to Business Services via RT ticket.

• Payment Request Helpful Tips

The Software/Cloud Services Review process has been transferred into the Procurement Request process. Regardless of how the software is being paid for (PO, contract, P-card), please use the Procurement Request tile found on the Paw home page for a cloud services/software request.

• Software Request Guide

• Contract Request
• Invoicing Against a Contract

For security reasons, you cannot be both a requester and an approver.
You must be logged into the Paw system before requesting a role.
Please note a separate form needs to be filled out for each department.

• PAW and PS Finance Individual Security Access 
  For use when requesting access to become a requester (someone that places orders or makes invoices).
• PAW and PS Finance Dept Approval Security Access
  For use to add or remove approvers for a department.  Review this resource for instructions about this form.

• FAQs
• How Do I Find…
• Fillable Prize Log
• Slides from Procurement Training on August 25, 2025
• Recording from Procurement Training on August 25, 2025

Questions and feedback:

Log an RT Ticket